The Arizona Chapter of the Hospitality Sales & Marketing Association International is looking for a venue to host the 39th Annual Big “A” Auction, Fundraiser & Dinner (formerly the Chinese Auction). This year we will be celebrating the “Year of the Tiger”. This award-winning event, conceived by the Arizona Chapter in 1982, is our chapter’s largest annual fundraising event. This nationally recognized event attracts over 400 professionals from the meeting and hospitality industry throughout the state of Arizona (see a list of corporate tables purchased in 2021 on page 4). In addition to supporting our association’s mission, we will be raising funds and awareness of our 2022 “Charity of the Year”.
Program: 39th Annual Big “A” Auction, Fundraiser & Dinner (formerly the Chinese Auction)
Proposed Dates: Friday, July 15, 2022 or Friday, July 22, 2022
Proposals due by Monday, March 21, 2022
DoubleTree Resort by Hilton Paradise Valley
Sheraton Phoenix Downtown
Scottsdale Plaza Resort
Doubletree Resort by Hilton Scottsdale
Scottsdale Resort at McCormick Ranch
Renaissance Phoenix Downtown
Marriott Phoenix Mesa
DoubleTree Paradise Valley Resort
Wild Horse Pass Hotel & Casino
DoubleTree Paradise Valley Resort
Load In & Set Up
40 Rounds of 10, Stage Set, Silent Auction Set, Reception and Registration Set day prior
Reception, Registration and Silent Auction
Dinner and Quarter/Live Auction
After Party in the Bar/Lounge
Offer courtesy block at special group rate for attendees.
Food & Beverage:
Complimentary Meeting Room Rental and Staging for the following:
A room for organizing and storing all prizes and auction items to be available for the three days prior to the event, the day of the event and day after the event.
Provide overnight secure storage for auction quarters- approximately 6-10 large bank bags.
Pre-Function Area Reception
Pre-function space to accommodate registration and quarter sales (five banquet tables), reception with two cash bars (four bartenders), and silent auction (15-20 double-sided banquet tables).
Ballroom for Dinner – Special Notes:
Post Event Party
The following complimentary items are requested: 3 VHF wireless handheld microphones, 3 VHF wireless lavaliere microphones, 1 12-channel stereo mixing console, two screens, DVD player, up-lighting for props/decor, appropriate stage lighting, CD player. If venue or on-site audio visual company is willing to sponsor the AV for our event they will be recognized as full sponsor and receive visibility and recognition accordingly. If the venue or on-site audio visual company is unable to sponsor these items, HSMAI will be allowed to bring in their own provider at no additional cost.
Ample spaces and complimentary self-parking spaces and/or complimentary valet parking for guests.
HSMAI members in good standing will be given preference.
The host property will offer prizes to be used at this event for the silent, quarter and/or live auctions. Prize to be determined by the property and listed in the contract.
Additional complimentary amenities will enhance the selection of your property, i.e. table decorations, floor-length linens, wine with dinner, enhanced audio visual, lighting, entertainment, table gifts, after party appetizers, complimentary champagne toast, incentive for guests to stay over such as a resort credit, etc. suggest a signature drink.
Final invoice e-mailed to Joanne Winter at firstname.lastname@example.org. Invoices will be paid within (3) days of receipt of final bill after the conclusion of program.
If you agree with the above terms and conditions, please complete this form, include the proposed space with the information requested below. Please include property meeting space diagram and any other collateral to help the committee make a decision.