16 th Annual HSMAI HospitaliTee Golf Tournament

On behalf of the 2027 Golf Tournament Committee, we are excited to invite your course to submit a proposal to host our 2027 Golf Tournament. This premier event offers a unique opportunity to showcase your exceptional facility to a distinguished audience of meeting planners, hospitality professionals, and industry suppliers from across the Valley.

As the host venue, your course will receive valuable exposure while demonstrating its commitment to supporting the local hospitality community. Beyond highlighting your course, amenities, and service, this partnership provides an opportunity to build meaningful relationships with influential industry leaders who regularly plan meetings, events, and tournaments. We look forward to partnering with a venue that shares our dedication to delivering an outstanding golf experience and supporting the continued success of our hospitality industry.

HSMAI AZ
Annual Industry Golf Tournament 2027

REQUEST FOR PROPOSAL

Proposals Due by September 30, 2026

If you agree to the terms and conditions outlined below, please complete this form and include all requested information regarding your proposed venue and event spaces.

Priority consideration will be given to venues and partners that are able to provide donated services, facility rental, or other in-kind contributions in exchange for sponsorship recognition. To ensure appropriate acknowledgment, please include the fair market (retail) value of each donated item or service as part of your in-kind sponsorship..

Again, we thank you for your support to our HSMAI AZ Chapter and look forward to your response. Once selected, the property will be sent a contract to sign and return to the Association.

SPECIFICATIONS FOR HOSTING THE GOLF TOURNAMENT
 
Program:                   2027 Annual Industry Golf Tournament
 
Preferred Time:         8:00 a.m. Shotgun Start  
 
Preferred Month:      May 2027
 
Attendance:              Approximately 100 Players
Total for lunch could be between 100-120 attendees
 
Space/Events:
  •  Inclusive per person cost for green fees, cart, range balls and lunch to include tax and gratuity.  
  •  Inclusive per person cost for lunch only. 
  •  Course must serve alcohol and have enough beverage carts to service this group. This group has a history of generating high alcohol sales.
  •  Provide six 6′ tables/chairs for registration and check-in. 
  •  Additional 15-20 6′ tables/chairs for sponsored holes 
  •  Additional golf carts to be available for sponsors and committee members
  •  Locked storage facility day before to store supplies and goody bags
  •  No “cart path only” restrictions preferred
 
Golf Clinic: Golf Professional to be available to conduct a 1-1/2 hour golf clinic for non-golfers during the tournament at an inclusive per person cost.
 
Accommodations:  For venues — a special guest room rate to be established for participants who wish to stay overnight — the night prior and the night of the tournament. 
 
Audio Visual:
  • Complimentary audio-visual equipment and services for the event.
  • Microphone 
  • LCD projector and screen or monitors to stream sponsor recognition
  • Labor: set-up and teardown labor included
 
Raffle Prize: The host venue will offer raffle prizes to be used at this event. Prizes to be determined by the property and listed in the contract.
 
Membership: Priority will be given to current HSMAI AZ members. If you are not currently a member, but would like to be, e-mail Joanne at [email protected].
 
Special Notes: Clear visible meeting location, signage, ample parking spaces, and or complimentary valet parking. 
 
Billing: Direct bill to the HSMAI AZ ([email protected]). 
 
Deadline: All proposals due by September 30th, 2026
 
Value to Sponsor:
  • Sponsorship exposure to 100-150 meeting and hospitality industry professionals from around the state
  • Sponsorship display table on one of the holes
  • Venue name and logo on all printed materials, social media, e-marketing, press releases for the event, and the HSMAI website
  • Venue name and logo on all promotion to other HSMAI chapters
  • Display table to promote tournament at HSMAI’s March/April education program
  • Venue offered opportunity to have featured manager give welcome to the meeting group
  • Opportunity for site tours
 
(Note: Sponsor must be in agreement with all terms and conditions to receive full value.)
 
Tournament History:  
  • May 2026 – 15th annual Golf Tournament – Wigwam Resort Golf Club
  • May 2025 – 14th annual Golf Tournament – Arizona Biltmore Golf Club
  • May 2024 – 13th annual Golf Tournament – Sun City Country Club
  • May 2023 – 12th annual Golf Tournament – Westin La Paloma Resort & Spa, Tucson
  • May 2022 – 11th Annual Golf Tournament – Stonecreek Golf Club
  • December 2020 – 10th Annual Golf Tournament – Stonecreek Golf Club
  • October 2019 – 9th Annual Golf Tournament – Topgolf Scottsdale
  • September 2018 – 8th Annual Golf Tournament – Arizona Grand Resort
  • September 2017 – 7th Annual Golf Tournament – Stonecreek Golf Club
  • October 2016 – 6th Annual Golf Tournament – Biltmore Golf Club
  • October 2015 – 5th Annual Golf Tournament – Lookout Mountain
  • October 2014 – 4th Annual Golf Tournament – The Wigwam
  • October 2013 – 3rd Annual Golf Tournament – TPC Scottsdale
  • October 2012 – 2nd Annual Golf Tournament – Tonto Verde Golf Club

Special Consideration:
Our budget for the meal is $25 per person inclusive of tax and service. In the past, the HSMAI Golf Committee has been fortunate that the host property’s culinary team has wanted to showcase some of their specialties considering there will be 100-120 industry professionals participating in the tournament.
 
About Us:

Hospitality Sales & Marketing Association International/Arizona Chapter (HSMAI) – HSMAI’s mission is to grow business for hotels and their partners by fueling sales,
inspiring marketing and optimizing revenue. HSMAI is a global organization of sales and marketing professionals representing all segments of the hospitality industry. With a strong focus on education, HSMAI has become the industry champion in identifying and communicating trends in the hospitality industry while operating as a leading voice for both hospitality and sales and marketing management disciplines, as well as connecting its members with customers. Founded in 1927, HSMAI is an individual membership organization comprised of nearly 7,000 members from 35 countries and chapters worldwide. More information is at hsmai.org

The 150+ member Arizona Chapter was established in 1968 and is the 8th largest chapter in the U.S. Additionally, the Arizona Chapter is the most award-winning Chapter in the Americas. The chapter offers members a variety of benefits including monthly education programs targeted specifically to the sales and marketing professional, a variety of networking and fundraising events and community service volunteer opportunities.

For further information or questions, please contact Joanne at 602-647-3039.

Proposals due by September 30th