You are strongly encouraged to provide additional collateral/formal proposal to enhance your proposal to include the menu. Please e-mail these additional items to Joanne Winter at jojowin@aol.com.

Again, we thank you for your support to our MPI and HSMAI Chapters and look forward to your response. Once selected, the property will be sent a contract to sign and return to the Association.

SPECIFICATIONS FOR HOSTING THE 2024 GOLF TOURNAMENT

Program:                       2024 Annual Industry Golf Tournament

Preferred Time             8:00am Shotgun Start

Preferred Months:       May  2024

Attendance:                  Approximately 100 Players

                                       Total for lunch could be between 100-150 attendees

Space/Events:

• Inclusive per person cost for green fees, cart, range balls and luncheon to include tax and gratuity.
• Inclusive per person cost for luncheon only.
• Course must serve alcohol and have enough beverage carts to service this group. This group has a history of generating high alcohol sales.
• Provide six 6’ tables/chairs for registration and check-in.
• Additional 15-20 6’ tables/chairs for sponsored holes
• Additional golf carts to be available for sponsors and committee members
• Locked storage facility day before to store supplies and goody bags
• No “cart path only” restrictions preferred

Golf Clinic:                    Golf Professional to be available to conduct a 1-1/2 hour golf clinic for non-golfers during the tournament at an inclusive per person cost.

Accommodations:       For venues – a special room rate to be established for participants who wish to stay overnight – the night prior and the night of the tournament, if applicable.

Audio Visual:

• Complimentary Audio Visual equipment and services for the event.
• Microphone
• LCD Projector and screen/monitors
• Labor: set-up and teardown labor included

Raffle Prize:                  The host venue will offer raffle prizes to be used at this event. Prizes to be determined by the property, and listed in the contract.

Membership:                Priority will be given to current MPI and HSMAI members. If you are not currently a member, but would like to be, e-mail Joanne at jojowin@aol.com.

Special Notes:              Clear visible meeting location, signage, ample parking spaces.

Billing:                           Direct bill to the MPI/HSMAI (jojowin@aol.com).

Deadline:                       All proposals due by Thursday, November 30, 2023.  Please submit to Joanne Winter, MPI/HSMAI by e-mail (jojowin@aol.com).

Value to Sponsor:

• Sponsorship exposure to 100-150 meeting and hospitality industry professionals from around the state
• Sponsorship exposure to 1,000-2,500 industry members (regards to promoting the golf tournament)
• Sponsorship display table on one of the holes
• Venue name and logo on all printed materials, social media, e-marketing, press releases for the event, and the MPI and HSMAI websites
• Venue name and logo on all promotion to other MPI and HSMAI chapters
• Venue offered opportunity to have featured manager give welcome to the meeting group
• Opportunity for site tours

(Note: Sponsor must be in agreement with all terms and conditions to receive full value.)

Tournament History:  

• May 2023 – 12^th annual Golf Tournament – Westin La Paloma Resort & Spa, Tucson
• May 2022 – 11^th Annual Golf Tournament – Stonecreek Golf Club
• December 2020 – 10^th Annual Golf Tournament – Stonecreek Golf Club
• October 2019 – 9^th Annual Golf Tournament – Topgolf Scottsdale
• September 2018 – 8^th Annual Golf Tournament – Arizona Grand Resort
• September 2017 – 7^th Annual Golf Tournament – Stonecreek Golf Club
• October 2016 – 6^th Annual Golf Tournament – Biltmore Golf Club
• October 2015 – 5^th Annual Golf Tournament – Lookout Mountain
• October 2014 – 4^th Annual Golf Tournament – The Wigwam
• October 2013 – 3^rd Annual Golf Tournament – TPC Scottsdale
• October 2012 – 2^nd Annual Golf Tournament – Tonto Verde Golf Club
• October 2011 – Inaugural Golf Tournament – Legacy Golf Resort

Special Consideration:

Our budget for the meal is $20 per person inclusive of tax and service. In the past, the MPI/HSMAI Golf Committee has been fortunate that the host property’s culinary team has wanted to showcase some of their specialties considering there will be 100-150 industry professionals participating in the tournament. 

About Us:

Meeting Professionals International /Arizona Sunbelt Chapter (MPI) promotes excellence in the meeting industry through education, certification, advocacy and business alliances via our members. Founded in 1972 – MPI believes that meeting and event planners serve a critical role in the success of business and is committed to giving its members the very best in professional development, business opportunities and a vibrant industry community. MPI celebrates 50 years as a strong and diverse community of meeting and business event professionals. As the industry, has grown and gained prominence, MPI has been at the forefront of providing content, research and business connections enhancing the performance of its members. MPI celebrates its community of planners, suppliers, students, faculty and various professionals whose leadership, camaraderie and connections are the backbone of the chapter. More information is at mpi.org.

The 200+ member Arizona Sunbelt Chapter was established in 1979 and offers members a variety of educational, networking and community outreach opportunities throughout the year. We normally hold our meetings on the 2nd Thursday of each month, with the exception of special events such as the Annual EduCON, Annual Golf Tournament, Awards Gala and Mixers All information is at: www.mpi-az.org.

Hospitality Sales & Marketing Association International/Arizona Chapter (HSMAI) – HSMAI’s mission is to grow business for hotels and their partners by fueling sales,
inspiring marketing and optimizing revenue. HSMAI is a global organization of sales and marketing professionals representing all segments of the hospitality industry. With a strong focus on education, HSMAI has become the industry champion in identifying and communicating trends in the hospitality industry while operating as a leading voice for both hospitality and sales and marketing management disciplines, as well as connecting its members with customers. Founded in 1927, HSMAI is an individual membership organization comprised of nearly 7,000 members from 35 countries and chapters worldwide. More information is at hsmai.org

The 150+ member Arizona Chapter was established in 1968 and is the third largest chapter in the U.S. Additionally, the Arizona Chapter is the most award-winning Chapter in the Americas. The chapter offers members a variety of benefits including monthly education programs targeted specifically to the sales and marketing professional, a variety of networking and fundraising events and community service volunteer opportunities.  All information is at: www.hsmai-az.org.

For further information or questions, please contact Joanne at 602-647-3039. Proposals due by Thursday, November 30, 2023.